The entity responsible for providing these web pages is the Leibniz Institute for Regional Geography (Leibniz-Institut für Länderkunde – IfL – e. V.), Schongauerstraße 9, 04328 Leipzig.
Data protection and data security are a high priority for our institute because we are very serious about protecting your personal data. To this end, we have taken technical and organizational measures to ensure that data protection-relevant laws, particularly the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG-new) are observed. Following data protection requirements during the use of our website is a central concern for us so that we can ensure that your personal data is handled in a data protection-compliant manner.
In the following, we provide you with information about the collection of personal data during the use of our website. Personal data is all data that can be used to personally identify you, e.g. name, address, email addresses and user behavior.
Leibniz Institute for Regional Geography e. V. (hereinafter the “IfL” or “we”) processes users’ personal data only to the extent that this is necessary in order to provide a functional website along with our content and services. When you visit our web pages, the following data is processed:
The processing and temporary storage of the IP address is necessary in order to allow the website to be delivered to the user’s computer. To this end, the user’s IP address must be stored for the duration of the session. The log files contain IP addresses or other data that permits the user to be identified. In addition, the data is used to optimize our web pages and to ensure the security of our IT systems. All processing of personal data takes place exclusively for the abovementioned purposes, and within the necessary scope to achieve these purposes. The data is not used for advertising, customer service or market research purposes.
As a rule, the processing of our users’ personal data occurs after consent is provided by the user. An exception applies in cases where it is not possible to obtain consent in advance for practical reasons and where we are permitted by law to process the data. The data and log files are stored on the basis of Art. 6 Sec. 1 lt. f GDPR.
We erase or block the data subjects’ personal data as soon as the storage purpose no longer applies. In the case of data processing for the purpose of providing the web pages, data is erased when the respective session ends. In the case of personal data stored in log files, data is erased after three months. Longer storage is possible if the users’ IP addresses are first erased or altered so that the client calling up the page can no longer be identified.
The purpose of using cookies is to make our web pages user-friendly. The processing of personal data using cookies takes place on the basis of Art. 6 Sec. 1 lt. f GDPR. Cookies are stored on the user’s computer and transmitted to our web pages from there. Users can disable or restrict the transmission of cookies by changing their web browser settings. Cookies that have already been stored can be deleted at any time. If you disable cookies for our web pages, you may not be able to fully utilize all of the functions on our web pages.
Our website provides a contact form that can be used to contact us electronically. If a user takes advantage of this option, the data that the user enters into the form will be transmitted to us and stored:
Alternatively, we can be contacted via the provided email addresses. In this case, the user’s personal data transmitted in the email will be stored by us. The legal basis for processing the data is Art. 6 Sec. 1 lt. f GDPR. The data will exclusively be used to process the contact request and for subsequent communication. The data is not shared with third parties in this context. If we plan to use the data for other purposes, we will obtain the user’s consent in advance. The personal data from the entry fields on the contact form and the data sent by email will be erased once the respective communication with the user is completed, i.e. as soon as circumstances indicate that the matter in question has been conclusively resolved. Any additional personal data collected during the submission process will be erased within three months at the latest.
Our website offers users the option to create an online library account in order to place orders, reserve items, etc. To do so, users must register. The following data is entered into an entry form, transmitted to us and stored:
Once they have registered, our users can create and administer a user profile. We will use the data to process user inquiries and for administration purposes. If necessary and where legally permissible, we will share the user’s data with our partner companies that help us with proper contract fulfillment. These companies in turn are required to fulfill the applicable data protection provisions; in particular, they are exclusively permitted to process the data in order to fulfill their duties on our behalf, and only according to our instructions. The legal basis for processing the data is Art. 6 Sec. 1 lt. b GDPR. The data will be erased after the user account is deactivated unless we are required to store it for a longer period for contractual and/or statutory reasons. If we plan to use the data for other purposes, we will obtain the user’s consent in advance. The legal basis for processing the data in this case is Art. 6 Sec. 1 lt. a GDPR. Users may withdraw their consent for processing personal data at any time.
Our website offers the option of subscribing to our free newsletter. If you subscribe to our newsletter, we will process the following personal data:
The IfL uses technical and organizational security measures to protect users’ personal data from accidental or intentional manipulation, loss, destruction and access by unauthorized persons. Our security measures are continuously improved according to technological developments.
If the IfL processes your personal data, you are considered a data subject pursuant to Art. 4 No. 1 GDPR and you have the following rights with regard to the IfL:
Pursuant to Art. 15 GDPR, you can request confirmation as to whether or not personal data concerning you is being processed by us. If we process your personal data, you can request access to the following information from us:
You have the right to request confirmation as to whether your personal data will be transmitted to a third country or to an international organization. In this context, you can ask to be informed about the appropriate safeguards pursuant to Art. 46 GSPR relating to the transmission.
Pursuant to Art. 16 GDPR, you have the right to obtain from us the rectification and/or completion of inaccurate personal data concerning you.
Pursuant to Art. 17 GDPR, you have the right to request the immediate erasure of your personal data by us. We are obligated to erase your data immediately where one of the following grounds applies:
If we have made your personal data public and we are obliged pursuant to Art. 17 Sec. 1 GDPR to erase this personal data, we as the controller, accounting for the available technology and implementation costs, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, your personal data.
The right to erasure shall not apply to the extent that processing is necessary
Under the following conditions, pursuant to Art. 18 GDPR, you can request the restriction of processing for your personal data:
Where processing of your personal data has been restricted, this data – with the exception of its storage – shall only be processed with your consent or to establish, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. Where processing has been restricted according to the abovementioned circumstances, we shall inform you before the restriction is lifted.
If you asserted the right to rectification, erasure or restriction of processing toward us, we are obligated pursuant to Art. 19 GDPR to communicate this to all recipients to whom your personal data has been disclosed, unless this proves impossible or involves disproportionate effort. You have the right to be notified by us about these recipients.
Pursuant to Art. 20 GDPR, you have the right to receive your personal data that you provided to us in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us, where:
In exercising this right, you also have the right to have the personal data transmitted directly from us to another controller, where technically feasible. This shall not adversely affect the rights and freedoms of other persons. The right to data portability shall not apply to processing of personal data that is necessary to perform a task carried out in the public interest or in the exercise of official authority vested in us.
Pursuant to Art. 21 GDPR, you have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on Art. 6 Sec. 1 lt. e or f GDPR, including profiling based on those provisions. As a result, we shall no longer process your personal data unless we can demonstrate compelling legitimate grounds for our processing that override your interests, rights and freedoms or where processing takes place to establish, exercise or defend legal claims.
You have the right to withdraw your consent under data protection law at any time by contacting us, for instance by sending an email to firstname.lastname@example.org. Withdrawal of consent shall not affect the lawfulness of any processing based on consent before its withdrawal.
Pursuant to Art. 22 GDPR, you have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision:
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, particularly in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data by us infringes the GDPR.
Our web pages contain links to web offerings from external providers. The content of these web offerings from external providers was reviewed by us at the time when the links were created to ensure that they did not violate any applicable laws in a civil or criminal sense. However, we cannot guarantee that this content will not be changed at a later point by the respective providers. If you believe that the linked external pages violate applicable laws or contain other inappropriate content, please notify us of this. We will review your comment and remove the external link if appropriate. The IfL is not responsible for the content or availability of the linked external web pages.
You are also welcome to contact us if you have any questions or suggestions about data protection. You can assert your rights against Leibniz Institute for Regional Geography – IfL – e.V. as the controller at:
Leibniz Institute for Regional Geography e. V.
You can reach our Data Protection Officer
Walbecker Str. 53